> ## Documentation Index
> Fetch the complete documentation index at: https://docs.merciv.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Organizing and sharing

> Use folders, search, and sharing controls to keep your Knowledge library organized and accessible to the right people.

Knowledge works like a file manager: organize files into folders, search and filter the list, review AI-generated summaries, and control who can access each item.

## Folders

Click **New Folder** in the toolbar to create a folder in the current tab. Folders can be nested up to **5 levels** deep, and breadcrumb navigation starting at **Home** shows where you are.

Who can do what:

* **Organization admins** can create folders in either Organization Data or Personal Data, and can move files by dragging them onto folders or breadcrumbs.
* **Everyone else** can create folders only in their Personal Data. If you need a file moved in Organization Data, ask an organization admin.

## Search and filters

* The **Search** bar in the toolbar filters the current file list by name.
* The **filter** button adds an **Uploaded by** dropdown so you can narrow the list to files from a specific team member.
* Click a column header to sort. Long lists load 50 items at a time as you scroll.

## File details and summaries

Click a file row to open the **File Details** drawer on the right. It shows:

* A preview of the file.
* **Summary** — an AI-generated summary, created when the file finished processing. Spreadsheets and CSVs get a data-oriented summary covering columns, row counts, and sample values.
* **Properties** — the file name, who uploaded it, and the upload date.

You can resize the drawer by dragging its edge.

## File actions

Select one or more rows (or open the File Details drawer) to reveal action buttons. Each row also has a menu with the same actions. Availability depends on your role and access to the item:

| Action                         | Who can use it                                                                             |
| ------------------------------ | ------------------------------------------------------------------------------------------ |
| **Open** / **Open in Browser** | Anyone with access                                                                         |
| **Download**                   | Anyone with access                                                                         |
| **Share/Access**               | Organization admins with owner or editor access to the item                                |
| **Rename**                     | Organization admins with owner or editor access, one file at a time                        |
| **Delete**                     | In Organization Data: organization admins. In Personal Data: the item's owner or an editor |

## Sharing a file or folder

Select a single file or folder and click **Share/Access** to open the share dialog. From there you can:

* **Switch between Private and Organization access.** Switching to Private revokes access from your organization; switching to Organization grants it. Merciv asks you to confirm either change. If the item sits inside a folder, changing its access also removes it from that parent folder.
* **Grant individual users access.** The **Users with access** list shows who can see the item. Add people with read or edit access, change their level, or revoke access.

## Deleting and the Archived tab

Deleting asks for confirmation first. Deleting a folder also deletes everything inside it — Merciv warns you before proceeding.

Deleted items aren't destroyed immediately. They move to the **Archived** tab with a red **Archived** badge showing who deleted them and when.

<Warning>
  There is no self-service restore for archived items. If you deleted something by mistake, contact your Merciv representative.
</Warning>